SITE Ray User Guide

Login Page

Open the SITE Ray login page to create or join a meeting, then select Login as Employee.

Creating a Meeting

You can create a meeting from the SITE Ray main page.

Capability	What it supports
Create a new room	Start a meeting and get a shareable link.
Create Live Stream	Create an invitation for a Live Stream.
Join Room	Join a room by entering the room URL.

Create a New Room

When creating a new room, configure the following meeting details:

Setting	Description
Meeting Title	Enter the meeting title.
Name	Enter your display name.
Microphone	Enable or disable your microphone before joining.
Video	Enable or disable your camera before joining.
Audio/Video Settings	Configure your audio and video settings.
Microphone Device	Select the microphone to use.
Speaker Device	Select the speaker or output device.
Enable Waiting Room	Require participants to wait until admitted by the host.
Public	Allow participants to join the meeting without a password.

Create a Live Stream

When creating a live stream, provide the following information.

Setting	Description
Subject	Enter the live stream subject.
Date	Select the event date.
Start	Select the start time.
End	Select the end time.
Add Speakers	Invite up to 5 speakers.
Speakers	Enter speaker email addresses (for example, example@example.com).
Speakers Link	Share this link with speakers only.
Attendees Link	Share this link with attendees.

Scheduling a Meeting

SITE Ray supports two scheduling paths: the main SITE Ray page and the Outlook plugin.

Through the SITE Ray Main Page

1. Create or host the meeting from the main page.
2. Open the meeting settings.
3. View Room Information.
4. Copy the Meeting Link (for access).
5. Share the meeting URL with participants.

Through the Outlook Plugin

1. Open Outlook.
2. From the inbox toolbar, select Schedule Meeting for SITE Ray.
3. Or, from the Outlook calendar, create a new meeting and select Add a Meeting for SITE Ray from the toolbar.
4. Confirm that the meeting room details appear in the message body.
5. Add the meeting information.
6. Share the invitation with participants.

Joining a Meeting

Participants can join through the browser or mobile app.

1. Open the meeting invite link.
2. Allow microphone and camera permissions.
3. Enter the room settings.
4. Enter your name.
5. Toggle the microphone and camera on or off.
6. If you are joining as a participant, enter the room password and encryption key.
7. Select Join.

Participant credentials

Participants need the room password and encryption key before joining a protected room.