Managing SITE Ray from the Portal

SITE Ray Management lets administrators create and manage SITE Ray instances from Cloud Portal.

Definition

SITE Ray is a secure virtual meeting and conferencing platform for business-focused meetings.

Features

Feature	Description
Instance creation and management	Create SITE Ray instances through Cloud Portal.
Editing and personalization	Edit instance names, logos, welcome messages, URLs, and branding.
Monitoring and analytics	View dashboard information for meetings, participants, and license consumption.
Meeting logs	Review completed meeting records for oversight and tracking.

Step-by-Step Guide

Open SITE Ray

1. Open Applications.
2. Select SITE Ray.

Create a SITE Ray Instance

1. Click Create.
2. Fill in the required instance details.
3. Click Submit.

Field	Description
Tenant	Tenant for the instance.
Business Group	Business group where the instance resides.
Instance Name	Unique name for the instance.
Instance URL	URL customers use to access the instance.
Licensing	Number of users requiring access. Guest meeting participants are not counted against license consumption.
Method	Authentication method.
Allowed Domains	Email domains allowed for user login.
Customization	Visual branding such as colors and logos.

Note

The maximum number of licenses is 1,000. For custom licensing needs, contact support@site.sa.

Authentication Methods

Method	Description
SITE Single Sign-On	Standard SITE SSO integration.
Email OTP	Login by one-time password sent to the user's email.
Custom Single Sign-On	Requires additional details such as mobile app redirection domain, SAML Identity Provider URL, and token signing certificate.

Customization

Customization options include:

• Primary and secondary color scheme.
• Logo for default mode.
• Logo for dark mode.

Logo requirements:

• .png format.
• 500x500 pixels.

Access the Instance

Click the Instance URL to open the SITE Ray instance directly.

Manage an Instance

Open an instance to use these tabs:

Tab	Purpose
Usage and Analytics	Shows instance information, license consumption, activities, and participant data.
Meetings	Shows ended meeting logs, including slug, meeting date, start time, end time, host, and participant count.
History	Shows instance actions, including date, action, requester, request key, and completion status.

After meetings end, users can download a meeting quality report in PDF format to troubleshoot meeting and participant issues.

Instance Actions

Use the three-dot action menu on the instance row.

Action	Description
Edit	Modify name, URL, license count, method, allowed domains, and customizations.
Download Outlook Manifest	Download an XML file for Microsoft Outlook integration.
Activate/Deactivate	Enable or disable instance access without affecting stored settings or data.